You are relocating to bigger office space and there are plenty of challenges ahead. One of them is the moving process itself. The experience is similar to moving to a new house, except you still have to maintain a functional business during the move. You have big, bulky furniture to worry about, along with hard-to-pack electronic devices. You probably also have other things to gather and box up. And usually, you do not have time to get everything done.
Moving to a different office is a lot of work, whether you have a small or medium-sized business. A good plan is essential so that you can efficiently execute the move. After all, you cannot shut down your operations for a week or more just to sort things out. This blog post is intended to help you make the moving process go as smooth as possible.
Useful Tips for Office Relocation
Ready to move? Not so fast! Heed the tips below so you can move to your new office as quickly and stress-free as possible:
Many office movers choose to “wing it” only to find that it’s a mistake. Start planning as soon as you can, ideally at least a month before the big move. Divvy up the persons who will be in charge of specific tasks and how they should do it. The last thing you want is to scramble at the last minute. No one wants to be in the office building all night figuring out how to fit certain items when packing or how to transport massive printers to the new location.
Choose the right people.
You can appoint a move manager who will facilitate all the steps in the moving process. He or she will help ensure things are progressing. If you hire a moving company, do take your time in doing your research. Book ahead, which can give you some savings. You can find firms that will provide discounts for scheduling early.
For your staff, it makes sense to assign them the job of packing their own desks. Don’t forget your IT people, too. They will do the job of disconnecting and reconnecting your tech. Once again, book early.
Label all boxes diligently.
If you have already moved from one house to another, you may already know how significant it is to have boxes labelled. It’s more than necessary to do so when you’re moving to a new office. That way, you do not have to look into every single box for items, such as printer papers or toners. If possible, name the boxes and have a corresponding spreadsheet that tells you their contents.
Inform your clients about the new address.
Don’t forget to notify your clients that you will have a new location. It would truly help to provide them with your new contact details, along with the address. It’s possible that delays can occur, especially when responding to their enquiries, so you should let them know about the relocation.
Make the move and settle in.
The big day is finally here! It’s exciting, but your tasks are not done yet. When this time comes, you should be confident that you have prepared enough. Check that you have the following to avoid any troubles:
- Emergency numbers
- Extra cash or budget
- Telephone lines and tech equipment
- Keys and access codes
- Other security information
With a few final things set up, you may want to get back to business as soon as possible. All areas in the new office should be clearly defined for your staff to know what they are for. Computers and other equipment should be set up, so you can resume operations quickly. Prioritise telephone lines, too. And don’t forget to update your website with the new location and contact information.
Insurance, old leases, and other payments connected to your old place should already be transferred at this point. If you have followed this guide, you will surely have no problems with the move.
What to Do with the Clutter
Part of the moving process is to keep the old office clean before you leave. It takes some organisation so that you can clear out your former space and move your things to the new premises. If you have been in the current office for some time, it’s normal that you have accumulated a fair bit of clutter. You may see these things every day and never notice them – until it is time to move.
This is where hiring a skip bin becomes valuable. Perhaps you have moved to digital storage, which means you no longer need paper copies. You may also have old, broken pieces of equipment, cables, boxes, and other materials that you never got to throw away. A skip bin can be useful in many ways, especially if you need to get rid of things, such as office chairs or desks with wobbly legs.
When a fresh start is what you’re looking for, get the help of a skip bin. You can easily dispose of unwanted items, filling it as you go.
Another benefit of hiring a skip bin is that it can help reduce costs. Believe it or not, decluttering once you are in a new location is not cost-effective. Yes, it is a quick solution, but it is not a smart option if you want to save some money. Why? Hiring a removalist to move your stuff, including those that you may have to throw away, can cost you extra.
Unfortunately, an office move is stressful, so you may not have enough time to work out which things are recyclable. You also have to make sure these items make their way to the recycling chain. You already have plenty of duties, so you most probably do not have the time for such a task right now.
Here at Backyard Bins, we have different sizes of skip bins from two to 10 cubic metres. Whether you have a small or medium office, all those unwanted items can fit into our bin. Complete the process of hauling out your refuse in just a short period with our skips. Contact us to hire a skip bin so that you can focus on the more important aspects of your office move.
Backyard Bins Team
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